Best Practices For Remote Meetings

Taking an in-person meeting and plopping it online isn't necessarily a recipe for success.

When it comes to online engagements, being thoughtful and prepared about your new meeting environment will go a long way to powerful moments shared with participants. As remote meetings and engagements have ramped up in this crazy year we’re calling 2020, we have a few tips to share!

• Engage your graphic recorder early on.

  Be thoughtful about when visuals will support versus distract from your meeting. We can resource you with the tools and technologies that will work best given your context — the number of participants, the agenda, and even the technological aptitude of the participants can have a big impact on the success of your meeting. Let us help you navigate the decision-making process early on so that your visuals will add engagement and support — not distraction and confusion — to your meeting.

• Be intentional in your meeting design.

  As you are developing your meeting, you almost have to think about the design in two ways: How to accomplish your meeting goals AND how to engage participants in the online virtual environment.

  • Consider using shorter blocks of time or more breaks.

  • Leverage collaboration tools to "bring" people into the virtual room and share their voice. 

  • Use visual templates to co-create together in a virtual space

• Virtual Graphic Recording is not one-size-fits-all.

  Just like an in-person meeting, each virtual engagement has its own objectives and design. We can suggest best practices for your meeting based on your unique situation and help turn Zoom doom into a meeting of productive participants!

We love brainstorming with our clients around new technologies, engagements, and creativity — so reach out and let us help you plan your next remote meeting!